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Posted: Sunday, August 13, 2017 12:09 AM

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Company Overview:
The Consortium for Graduate Study in Management is the country’s preeminent organization for promoting diversity and inclusion in American business. Through an annual competition, The Consortium awards merit-based, full-tuition fellowships to America’s best and brightest candidates attending one of our 19 member schools’ top-tier MBA programs. In conjunction with our member schools, sponsoring companies, and our elite group of MBA students and alumni, The Consortium has built a fifty-one year legacy of fostering inclusion and changing the ethnic and cultural face of American business.

Summary:
The Conferences & Events Specialist is a new position that will provide administrative, event, constituent, and database assistance in preparation for board meetings, MAPS events, The Annual Orientation Program & Career Forum and all other events.

Qualifications:
Bachelor’s degree preferred
Excellent written and verbal communication skills
Excellent customer service skills and telephone mannerisms
Strong organizational skills
Strong computer skills and the ability to pick up systems quickly
Ability to manage multiple projects simultaneously while maintaining high accuracy
Ability to be flexible
Proficient software and systems user with the ability to learn software and systems such as of Microsoft Office Products, eShow, Survey Monkey, and Tableau
Knowledge of eShow a plus
Versed in social media platforms
Ability to work in fast paced office environment with competing demands
Calm demeanor with the ability to place the anxious or difficult caller at ease
Able to travel, (up to 5-10%) as needed

Job Duties:

Administrative (5%)

Coordinate the packing and shipment of event materials for all events.
Assist with all meeting supply orders for events.
Maintain the event supplies throughout the year and order appropriate items as needed.
Event Details (50%)
Create, update, and maintain the annual corporate sponsorship guide to include underwriting opportunities, event timelines, and event details for Corporate Partners.
Organize and manage all OP-related signage needs; including sizes, graphics, titles, logos, corporate partner information, and times.
Create and continue to update the Power Points for on-site sessions with panel speaker information.
Create, maintain, and update the meal function diagrams for the annual event.
Manage the student housing list with more than 450+ attendees and provide accurate data to the hotel to create the reservation list.
Create space grids of available meeting space as events are being scheduled.
Update and distribute annual surveys to all constituent groups upon return from event.
Update the event guide yearly with new meeting room information, contract concessions, dates, times, and F&B to keep the event details in one location consistent.
Review annual meeting BEOs for consistency with the event guide for the annual meeting.
Attend pre-planning meetings for special events as needed (i.e. OP and Board Meetings).
Provide on-site supervision as appropriate at special events (i.e. OP and Board Meetings).
Coordinate recruiting events to include RFPs, F&B, set-up, audio visual needs, mailing of materials, and other duties as directed.
Provide on-site management at OP of all meeting rooms, scanning, and hotel questions as needed.
Provide additional support and knowledge of underwriting documentation to keep accurate and up to date with daily changes.
Build event structure for new programing initiatives as needed.
Organize and maintain archive files and data.
Additional responsibilities as assigned.
Event Constituent & Vendor Management (20%)
Interact with the 19 member schools to secure information in regards to off-site activities and meeting room needs/assignments for the annual meeting.
Interact with corporate partners to secure table topic information to provide accurate signage during meal functions, meal tickets, and other items as needed.
Connect with students and provide additional support on logistical questions and updates in relation to event questions.
Work with approved vendors to order/confirm conference materials (i.e. shirts, badges, bags, balloons, security, etc.)
Provide vendors, speakers, and photographer’s conference information and hotel confirmations as directed by Senior Director, Conferences & Events.
Update, maintain, and manage the speaker/session information and distribute to the appropriate parties as needed.
Maintain positive ongoing relationships with constituents
Database (25%)
Develop, update, and maintain a working knowledge of an online event registration system, eShow, to assist events, database operations, and corporate relations needs.
Able to provide knowledge and back-up support on reporting, data, and analytics of online event registration system as needed.
Reconcile underwriting reservations and holds, apply underwriting discounts in the online event registration system, eShow and provide confirmation to constituents.
Provide support and information to constituents in regards to registration questions and the online registration process.
Manage, maintain and approve all speaker information/details in the online registration system, eShow, for the annual event and distribute internally to all applicable parties.
Run weekly reports to compare data from previous years
Run reports through the eShow database to have data to support counts for meal functions, linens, allergies, counts, and additional items needed for annual meeting.
Run weekly reports of booth selections in database to send to vendor for exhibitor information details.

To apply:
Please send cover letter, resume, and salary requirement to jobs@cgsm.org. Phone calls will not be accepted.

• Location: St. Louis

• Post ID: 28902713 missouri
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